Provides custom subsets of ScML styles for quick access.
Use style galleries to group less commonly used styles that often occur together, such as list or copyright styles, into a single window from which they can be applied. Creating style galleries eliminates the need to scroll through all the available ScML styles to find the desired style.
Style galleries can include single styles and compound styles. Compound styles are created by adding a slash between two or more styles (e.g., cn/ct) and are used to apply a series of paragraph styles to a selection. For example, if two paragraphs are selected and cn/ct is applied, the first paragraph becomes cn and the second becomes ct.
Available Style Galleries
On a PC, the top section of the Style Galleries drop-down menu lists available style galleries. On a Mac, the list of available style galleries is accessed from the tool. Click on a gallery to open it. Multiple style galleries may be used at once.
Style Gallery Tools
The Style Galleries drop-down menu includes various tools for working with galleries.
- Create or Manage Style Galleries: Opens the Manage Style Galleries tool for creating, editing, and deleting galleries.
- Create Style Gallery with Styles in Use: Creates a style gallery with ScML styles in use in the open file.
- Load Default Style Galleries: Allows for loading one of the preset style galleries created by Scribe.
- Bring Open Galleries to Front: Brings any open style galleries to the front of the workspace (Mac only).
- Close All Style Galleries: Closes all open style galleries.
- Clear Character Styles from Selected Text: Applies Default Paragraph Font, which removes all character styles and formatting from the selected text.
Manage Style Galleries
The Manage Style Galleries tool has a few ways to add styles to a gallery:
- Select the styles to include from the list box on the left (select multiple styles using Ctrl/⌘ + [click]), then click the button.
- Use to manually add multiple styles to a gallery. Type or copy style names into a comma-separated list in the box and click OK to add them.
- Click to automatically add all ScML styles in use in the currently open file.
- Choose from to import styles from a preset gallery.
The order of styles within a style gallery can be sorted with the up and down arrow buttons and the button.
Save the gallery by clicking or . Name the gallery if it is new.
To edit an existing gallery, select the gallery from the Active Gallery drop-down menu and follow the same process. Style galleries can be imported and exported to share within or between organizations.
Style Gallery Interface
Style galleries have several options to expedite the scribing process.
Applying Styles
To apply a style from the style gallery, select the text in the document and click the appropriate style button in the gallery. For paragraph styles, the cursor can be anywhere within the paragraph or can select multiple paragraphs; for character styles, all the text to be scribed must be selected.
To apply a style that’s not part of the saved style gallery, enter a style name in the text entry box and click . Apply compound styles by adding a slash between styles (e.g., ct/cs). Click to add the style from the text box to the gallery if it is frequently used. Click to edit the gallery or delete a style.
Key Accelerators: The first ten styles in a style gallery are assigned a key accelerator. With the style gallery in focus, press Alt (⌘ on Mac) and the underlined number to apply the style. If autoselect options are selected, the autoselector will choose the next group of paragraphs as though the button were pressed.
Automatically Advance Cursor
If the option is selected, clicking on a paragraph style in a style gallery will make the cursor in Microsoft Word advance to the next group of similarly formatted paragraphs. The autoselector looks at paragraph attributes such as spacing above and below a paragraph, left and right paragraph margins, first-line indents, and alignment to determine what constitutes a group of paragraphs. If additional skip suboptions are selected, the autoselector will skip over certain types of paragraphs to allow for scribing of targeted elements only.
- Skip ScML Paragraph: Skip paragraphs that are already scribed with ScML styles.
- Skip Likely <p> Paragraph: Skip paragraphs that are likely to end up as <p> body paragraphs based on the paragraph formatting. Remaining paragraphs can usually be converted to <p> paragraphs by the Refiner at the end of scribing once all non-<p> paragraph types have been scribed.
- Skip to Paragraphs with Local Formatting: Skip to paragraphs that have local paragraph formatting applied. Use this when vetting a file before style mapping to identify any paragraph styles that need to be scribed by hand.
- Next Paragraph Formatting Group: Move the selector to the next acceptable paragraph group without applying styles based on the current autoselect settings.
- Last Group: Move the selector to the last acceptable paragraph group based on the current autoselect settings.
To temporarily bypass the current autoselect options without toggling them off, right-click on the style button to apply the style without advancing the cursor.
Style Shortcut Drop-Down Menu
Styles in the style gallery have a drop-down menu to perform a selection of actions:
- Set shortcut: Assign a keyboard shortcut to the style. (Note: These shortcuts do not work with the autoselect options. For an alternative that works with autoselect, see Key Accelerators.)
- Find style: Opens up a Find and Replace window with this style in the find format field. (On Mac, manually open the Find and Replace window after using this, and the formatting field will be populated.) This shortcut can also be accessed via the SAI context menu.
- Replace w/ style: Opens up a Find and Replace window with this style in the replace format field. (On Mac, manually open the Find and Replace window after using this, and the formatting field will be populated.) This shortcut can also be accessed via the SAI context menu.