Documentation

Editorial Style Sheet

Creates a style sheet in the active file directory or opens an existing style sheet.

Fill in the fields of the dialog box that appears. Fields marked with an * are required. This feature includes an option to populate the style sheet with certain terms such as capitalized terms, acronyms and initialisms, and abbreviations. If you choose to populate the style sheet, you can also choose to include b-styled (bold) words, i-styled (italic) words, and/or text with other character styles applied (e.g., bi [bold-italic], sm [small caps], gt [glossary term], etc.). List desired styles in a comma-separated list in the box provided.

• Load Existing: Click this button to turn an existing style sheet template into an SAI-enabled style sheet. Generally, this means ensuring that the style sheet has a properly formatted alphabetical list option and a compliant naming scheme.
• Open Existing: This opens an existing SAI-enabled style sheet, whether created by the SAI or loaded and formatted previously through the Load Existing option.

Populate Style Sheet

Checks the document for the following: acronyms, words in all-caps, capitalized terms that do not seem to begin a sentence, oddly capitalized words (e.g., iPod), email addresses, and Twitter handles.

These terms are added to the Alphabetical List portion of the style sheet and sorted alphabetically. This feature works best on scribed files using the ScML template.

Editorial review of this list is expected; it is neither a comprehensive list of every special term in the document nor devoid of “false positives.” It should be considered an editorial starting point.

This feature requires that an editorial style sheet has been created via the SAI and that it is open. The style sheet needs to be named [project name]-999Style.doc (e.g., scr-test-999Style.doc). This feature allows the editor to pull in terms from multiple files as each is edited. Specifically, it can be run on a new style sheet when it is created (via Editorial Style Sheet) or on an existing style sheet that is open (via Populate Style Sheet). The context menu also provides a way to add individual words or phrases to the open style sheet (see Other Features).

Add to Style Sheet

Adds selected text to the open style sheet.

Open the document’s style sheet, then select a word (or phrase) in the main document and right-click it to open the context menu. Click this option, and the selected text will be added to the style sheet, correctly alphabetized.

Add Name to Style Sheet

Adds selected text to the open style sheet as an inverted name.

Open the document’s style sheet, then select a name in the main document and right-click it to open the context menu. Click this option, and the selected text will be added to the style sheet, inverted around the last space and correctly alphabetized. Names that already contain a comma will be inserted as is.

Add Title to Style Sheet

Adds selected text to the open style sheet.

Open the document’s style sheet, then select a title in the main document and right-click it to open the context menu. Click this option, and the selected text will be added to the style sheet, inverted around its article and correctly alphabetized. Titles that don’t being with an article will be inserted as is.