Scribing non-p paragraphs can be approached in a few ways. When determining the best approach to a given element, consider how frequently the element is expected to appear throughout the file. See the full Word Scribing procedure.
While scribing the document, you may find it best to switch between two different methods of working:
- scribing linearly
- scribing by structural element
It is often best to switch between these two methods of working as you encounter various elements. For example, if you are able to identify patterns for figure captions, blockquotes, and chapter titles, you may be able to scribe a major portion of the non-p paragraphs faster than if you were to review every paragraph in the book. Switch between these methods as you find and identify patterns in the source manuscript.
- Scribing linearly. To proceed linearly, tagging non-p content as you go, open the style gallery/galleries to be used.
- To automatically select, review, and scribe each non-p group of paragraphs in the body text, set the following Autoselect checkboxes under Automatically Advance Cursor:
- To automatically select, review, and scribe each non-p group of paragraphs in the body text, set the following Autoselect checkboxes under Automatically Advance Cursor:
- Scribing by structural element. If a distinct element recurs throughout the document, use Word’s Find and Replace options to systematically tag several instances of the element at once. SAI options for finding and mapping styles and formatting to ScML include the following:
- Find and Replace Helpers: Right-click on a paragraph and choose one of the following options to automatically populate the formatting of a Word Find and Replace search. Use formatting information loaded into the Find window as a starting point when creating your own searches tailored to the particular manuscript.
- Search for the paragraph style used in the selected style.
- : Search for the paragraph formatting used in the selected style.
- Load ScML styles into the Replace field of the Find and Replace window.
- SAI Features
- Run to map several source paragraph styles to ScML styles globally.
- Run the options in the window to automatically scribe select paragraph styles. With the exception of , these should only be run after character scribing is complete.
- Save several Find and Replace searches using the SAI’s tool for future manuscripts with similar formatting.
- Find and Replace Helpers: Right-click on a paragraph and choose one of the following options to automatically populate the formatting of a Word Find and Replace search. Use formatting information loaded into the Find window as a starting point when creating your own searches tailored to the particular manuscript.