Scribing QC - Scribe

Check the following to confirm the quality of a scribed Word document:

File Requirements

Track Changes and File Extension

Has Track Changes been turned off, and have all changes been accepted?

Does the document have the correct file extension?

Files must be .docx for use in the Digital Hub.

File Check

File Alerts

Does the Digital Hub list any file alerts?

If working offline, does File Check from the SAI reveal any errors?

If the Digital Hub lists footnote or endnote mismatch that cannot be found in Word, does running “Clean note markers" from the SAI Cleanup window resolve the issue?

If the Digital Hub lists other warnings that cannot be found in Word, does converting the file to .sam clear out the issue?

File Stats

Does checking the file stats data in the Digital Hub reveal any errors?

Cleanup

Leftover Tags

Have all leftover tags been removed from the source files?

Example: <TX1>

Comments

Have all extraneous comments been removed from the file?

Some comments may be kept if editorial tasks will follow.

Paragraphs

Are there any empty paragraphs?

There should be none.

Titles and Heads

Are all titles and heads using title case?

Best practice: Use title case for titles and heads. Review per individual file requirements.

If a cover image is available, does the text in the file match the text used on the cover?

Do the heads match the TOC?

Check formatting, head level, spelling.

Structure Indicators

Front Matter

Are chapter structure indicators used for sections before the table of contents?

An explanation of structure indicators is found here.

Unique Sets

Are structure indicators used to separate unique sets of the same structural style groups?

Complex Structures

Are structure indicators used around any complex structures of mixed groups?

Paragraphs

Check for Non-ScML Styles

Does every paragraph use an ScML style?

Hard Returns

Are unique paragraphs broken by hard returns?

Do not use soft returns to indicate line breaks.

Articulation

Are style variations applied properly to indicate spacing and indentation considerations?

Apply style variations (f, l, s, or o) for spacing as needed.

Use the Digital Hub’s Refiner to apply spacing rules to a crude scribing.

Are space breaks deployed appropriately?

Example: In a table of contents, use tocf for an epilogue or conclusion that should not be included with preceding chapters that belong with Part II or Part III.

Front and Back Matter

Are sections of the book properly identified as part of the front matter, body text, or back matter?

Scribe standard is to follow CMS:

Front matter includes: Introduction belonging to fm; List of Abbreviations; Publisher’s, Translator’s, and Editor’s Notes

Body includes: Introduction belonging to main text; Conclusion; Epilogue; Afterword

Back matter includes: Appendixes; Glossary; Bibliography/References

Notes

Have all footnotes and endnotes been scribed?

Have endnotes that will fall outside of the main text flow been converted to footnotes or table notes?

Characters

Check Character Styles

Have ScML character styles been applied where needed?

Unicode

Are all unique characters unicode entities?

Review the stats in the Digital Hub for both .docx and .sam for a list of all characters used in the file.

Example: Characters should not be rendered by legacy fonts. Individual unicode characters should be used.

Example: If a combined equivalent exists, combining unicode characters will be resolved to individual unicode characters when converting to another file type in the Digital Hub, but they should be reviewed in the file to confirm they are not being misused.

Paragraph-Specific Styles

Have paragraph-specific character styles been applied as needed?

Examples: fighn; dispk; ennum

Figures and Images

Alt Text

Is alt text present and accurate?

Call-Outs

Have all image call-outs been placed properly?

Heads and Captions

Have the corresponding figure heads or captions been placed in the proper locations?

Tables and Tabs

Formatting

Are all tables in table format, with paragraph styles applied to each line?

Tabs

For tabbed lines, is only one tab used between each separated element?

Example: chapter number [tab] TOC listing [tab] page number.

E-book Check

If the project is e-book only, have all tabs been converted to spaces or deleted as appropriate?

Text Checks

Convert the .docx to ePub 3 in the Digital Hub. This will produce .sam, .scml, and .epub files.

Do the file stats for .docx, .sam, or .scml reveal any errors?

Do the searches from the Regular Expressions Resource reveal any errors?

Note: Some searches will result in false positives.

Does reviewing the ePub reveal any errors?

Note: Errors may be discovered through Hub stats, conversion alerts, and reviews in Kindle Previewer and Ace by Daisy.